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Email Signature Generator

Make a professional email signature in a minute. Choose a layout, fill in your details, check the live preview and copy it into Gmail, Outlook or any email program.

Step 1: Enter your details

Type in the boxes below. Your signature appears in Step 2 and updates as you type. Leave a box empty to leave that line out.

Your name and job

Shown in bold at the top of the signature.
Shown under your name.
Shown next to your job title, in your accent color.

How people can contact you

Becomes a tap-to-call link.
A second number, if you have one.
Becomes a link that opens a new email.
With or without https://.
Shown as plain text.

Your photo or company logo (optional)

A web address that starts with https:// and ends in .jpg or .png. A file saved on your computer cannot be used, the picture must already be online.
The picture is resized in your browser and never uploaded. It works for the preview and when you paste into Outlook or Apple Mail. Gmail and many readers block images that are embedded this way, so for the best result host the picture online and use the link above. You can download the resized picture below to host it.

Your social media links (optional)

Paste the link to your profile, or only your username.
Numbers only with the country code. Makes a click-to-chat link.

Extra lines (optional)

Shown in small italic text.
The words on the colored button.
Both the button text and this link are needed for the button to show.
A hosted image shown under the signature, about 360 px wide. Use https://.
Where people go when they click the banner.
Shown in small gray text at the bottom.

Step 2: Your signature (updates as you type)

Choose a layout:

Hi Sam,

Thanks for getting back to me. I will send the updated proposal this afternoon.

Best regards,

Step 3: Fine-tune the design (optional)

Changes here update the signature in Step 2.

Colors

Text

Divider line

Photo or logo

Step 4: Add it to your email program

  1. Click Copy signature above.
  2. Open the signature settings of your email program and create a new signature.
  3. Paste with Ctrl+V (Cmd+V on a Mac), then save.

Where the setting is and what to watch for depends on the program. Follow the detailed steps for Gmail or Outlook, or take the raw code from the HTML signature page for any other program.

What this generator makes

The generator builds your signature as clean HTML, with tables and inline styles, which is the format that email programs display most reliably. It works in Gmail, Outlook, Apple Mail, Thunderbird and most webmail. There is nothing to install and no account, and your details stay in your browser. They are saved on your own device so that you do not have to type them again next time.

Six layouts

  • Classic: your photo or logo on the left and your details on the right, with a colored line between them.
  • Split: your name and job in one column and your contact details in another, divided by a thin line. A clean business card look.
  • Modern: your picture beside your name, a colored rule under it, and your contact details in short rows.
  • Stacked: everything in one column, with the picture on top. It is narrow and works well on phones.
  • Minimal: text only, in two lines. A good choice for replies and short messages.
  • Banner: your details above and a colored bar below with your social links.

Fine-tune the design

Pick an accent color from the quick colors or any color you like, choose a font and size, show the job title in capital letters, and color your name. You can underline links, add a divider line under your name or above your social links (solid, dashed or dotted, in light gray or your accent color), and show the picture as a photo or as a logo that keeps its shape. A sample email around the signature and a dark background switch help you judge how it will look to the reader.

What to put in a signature

  • Your full name, job title and company.
  • One or two ways to reach you, such as a phone number and a website.
  • Two or three social links, only the ones you really use for work.
  • Optionally, a button with one action, such as booking a call, and a short legal line if your company requires one.

Less is better. Every extra line makes the signature longer than the message above it.

Using a photo or logo

The most reliable way is a picture that is already on the internet, and you give the generator its https link. You can also upload a picture from your computer: it is resized in your browser, shown in the preview and embedded in the code, which works when you paste into Outlook or Apple Mail. Gmail and many readers block embedded pictures, so for Gmail, host the picture and use the link. The tool lets you download the resized picture for that. Use a square image, about twice the size it will be shown (a 96 pixel photo needs a 192 pixel file), saved as PNG or JPG. Avoid WebP, because several email programs do not show it. Prepare the file with the image resizer and shrink it with the image compressor. Social links are plain text links, so you do not need to host icon images.

More help

Step by step instructions: Gmail signature, Outlook signature and the HTML code view. For advice on what makes a signature work, read the email signature guide. To add a click to chat link, make one with the WhatsApp link generator, and to choose brand colors, try the random palette generator. You can also shorten the code with the HTML minifier.

Frequently asked questions

How do I create an email signature?

Fill in your details, choose a layout and press Copy signature. Then paste it into the signature settings of your email program.

Does the signature work in Gmail and Outlook?

Yes. It uses tables and inline styles, which Gmail, Outlook and Apple Mail all display. There are separate guides for Gmail and Outlook.

Can I use a logo or photo?

Yes, with a link to an image that is already online. Images stored only on your computer do not show up in sent emails.

Is my information stored on a server?

No. Everything happens in your browser. Your details are saved only on your own device, so they are there when you come back.